Alexandria Records Storage
Victory Archives is a full-service commercial records management and document storage center serving the Washington, DC; Maryland; and Virginia area since 1986. Privately owned and operated, the 80,000 cubic foot archival services center has its own full-time administrative, warehouse and delivery personnel. Victory Archives is dedicated to safeguarding your records and magnetic media for impeccable document storage and records management.
Record Storage Facts
Storing records in a filing cabinet in your office costs an average of $14.00 per year. Storing those same records with Victory Archives is approximately $1.65 per year. Off-site self-storage costs are 60-70% more than document storage and records management with Victory Archives.
Victory has invested in the technology associated with the O'Neil Barcoding System, which allows for an easy, efficient way of storing, retrieving and refiling records. Loss of vital records can disrupt your ability to continue operations and increase vulnerability to litigation. Victory Archives provides secure document storage using 24-hour video surveillance, Wells Fargo Alarm Services, ADT and Halon 1301 Fire Suppression System.
Victory Archives Offers
- Document Storage and Records Management
- Climate Controlled Storage
- Electronic Data and Media Storage
- Distribution and Warehousing of Publications
- State-of-the-Art O'Neil Barcoding
- Same Day Delivery Service
Magnetic Media Storage Vaults
Victory Archives operates and maintains three separate tape and magnetic media storage vaults, which meet the requirements for magnetic computer media vault construction set forth by Professional Records and Information Management Association of which Victory Archives is an active member.
All vault storage areas are equipped with adjustable tape storage tracking with can easily be reconfigured to accommodate virtually any type of tape storage. The vaults are used exclusively for magnetic computer media storage and we do not commingle storage among our clientele.
Customer Access Control
In order to assure the confidentiality and security of our customer's sensitive records, Victory Archives requires a list of customer personnel who are authorized to access and/or direct the activity of off-site document storage. Once received, only these designated individuals will be allowed to access the storage area or direct the activity of your account and sign for deliveries.
Climate control is provided in each vault by a dedicated HVAC unit fitted with highly efficient electronic filtration to capture airborne pollutants. ADT Security monitors systems settings 24 hours a day, and we perform a visual verification and log of all settings several times each day.
Fire Prevention and Detection
All vault storage areas are protected by Halon 1301 fire suppression systems with smoke and heat sensors. The system is monitored by ADT Security who would, in the event of an emergency, instantly dispatch the local fire department and immediately notify senior management.
Intrusion Prevention and Detection
Each vault area is secured by a double-locking system with controlled access strictly limited to authorized Victory Archives personnel. In addition, all areas are protected by closed circuit television surveillance monitored by internal operations personnel.
Bar Code Tracking System
Victory Archives uses state of the art bar code technology for the location, tracking and control of all magnetic computer media and other document storage. The heart of the system is the latest version of O'Neil RSSQL designed specifically for our industry. In conjunction with PDT scanners, this unique bar code system enables virtually error proof, computerized location, tracking and control of all inventories. Additionally, it is a flexible, menu driven system that allows us to produce a variety of system and user defined records management reports relative to the activity of your off-site storage.
Contact us today to receive more information about our document storage and records management services. Or, fill out our online quote form right now to request an estimate.